Safeguarding Policy & Procedures

  1. ACES Event Management Ltd (from herein known as AEM Ltd) acknowledges its responsibility to safeguard the welfare of every child and young person who attends the ACES Nationals Football Tournament and is committed to working to provide a safe environment for all attendees. A child or young person is anyone under the age of 18 engaged in any club football activity. We subscribe to The Football Association’s (The FA) Safeguarding Children – Policy and Procedures and endorse and adopt the Policy Statement contained in that document.
  2. The key principles of The FA Safeguarding Children Policy are that:
  • the child’s welfare is, and must always be, the paramount consideration
  • all children and young people have a right to be protected from abuse regardless of their age, gender, disability, race, sexual orientation, faith or belief
  • all suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately
  • working in partnership with other organisations, children and young people and their parents/carers is essential.

We acknowledge that every child or young person who plays or participates in football should be able to take part in an enjoyable and safe environment and be protected from poor practice and abuse. AEM Ltd        recognises that this is the responsibility of every adult involved in the event.

  1. AEM Ltd has a role to play in safeguarding the welfare of all children and young people by protecting them from physical, sexual or emotional harm and from neglect or bullying. It is noted and accepted that The Football Association’s Safeguarding Children Regulations (see The FA Handbook) applies to everyone in football whether in a paid or voluntary capacity. This means whether you are a volunteer, match official, helper on club tours, football coach, club official or medical staff.
  2. We endorse and adopt The FA’s Responsible Recruitment guidelines for recruiting volunteers and we will:
  • specify what the role is and what tasks it involves
  • request identification documents
  • as a minimum meet and chat with the applicant(s) and where possible interview people before appointing them
  • ask for and follow up with 2 references before appointing someone
  • where eligible require an FA accepted Enhanced Criminal Record Check (CRC) with Barring List Check in line with current FA policy and regulations.

If there are concerns regarding the appropriateness of an individual who is already involved or who has approached us to become part of

ACES Football Tournament guidance will be sought from The Football Association. It is noted and accepted that The FA will consider the relevance and significance of the information obtained via the CRC Process and that all suitability decisions will be made in accordance with legislation and  in the best interests of children and young people.

It is accepted that The FA aims to prevent people with a history of relevant and significant offending from having contact with children or young people and the opportunity to influence policies or practice with children or young people. This is to prevent direct sexual or physical harm to children and to minimise the risk of ‘grooming’ within football.

  1. AEM Ltd supports The FA’s Whistle Blowing Policy. Any adult or young person with concerns about a adult in a position of trust with football can ‘whistle blow’ by contacting The FA Safeguarding Team on 0800 169 1863, by writing to The FA Case Manager at The Football Association, Wembley Stadium, PO Box 1966, London SW1P 9EQ, by emailing Safeguarding@TheFA.com or alternatively by going direct to the Police, Children’s Social Care or the NSPCC.

AEM Ltd encourages everyone to know about The FA’s Whistle Blowing Policy and to utilise it if necessary.

  1. AEM Ltd has appointed a Tournament Welfare Officer in line with The FA’s role profile and required completion of the Safeguarding Children and Welfare Officers Workshop. The Tournament Welfare Officer is the first point of contact for all attendees regarding concerns about the welfare of any child or young person. They will also play a proactive role in increasing awareness of Respect, poor practice and abuse amongst club members.
  2. We acknowledge and endorse The FA’s identification of bullying as a category of abuse. Bullying of any kind is not acceptable at our club. If bullying does occur, all players or parents/carers should be able to tell and know that incidents will be dealt with promptly. Incidents need to be reported to the Tournament Organisers
  3. Respect codes of conduct for Players, Parents/ Spectators, Officials and Coaches have been implemented by AEM Ltd

In order to validate these Respect codes of conduct the tournament has clear actions it will take regarding repeated or serious misconduct at club level and acknowledges the possibility of potential sanctions which may be implemented by the FA in more serious circumstances.

Reporting your concerns about the welfare of a child or young person. Safeguarding is everyone’s responsibility if you are worried about a child it is important that you report your concerns – no action is not an option.

  1. If you are worried about a child then you need to report your concerns to the Tournament Welfare Officer.
  2. If the issue is one of poor practice the Tournament Welfare Officer will either: deal with the matter themselves or seek advice from the CFA Welfare Officer.

iii.       If the concern is more serious – possible child abuse, where possible, contact the CFA Welfare Officer first, then immediately contact the Police or Children’s Social Care.

  1. If the child needs immediate medical treatment take them to a hospital or call an ambulance and tell them this is a child protection concern. Let the Tournament Welfare Officer know what action you have taken, they in turn will inform the CFA Welfare Officer.
  2. If at any time you are not able to contact tournament Welfare Officer or the matter is clearly serious then you can either:
    • contact your CFA Welfare Officer directly
    • contact The FA Safeguarding Team on 0800 169 1863 or Safeguarding@TheFA.com
    • contact the Police or Children’s Social Care
    • call the NSPCC 24 hour Helpline for advice on 0808 800 5000 or text

NB – The FA’s Safeguarding Children Policy and Procedures are available via

– www.TheFA.com/footballrules-governance/safeguarding – click on ‘Raising Awareness – Best Practice Downloads’, the Policy and Procedures document is within the resources area.

The policy outlines in detail what to do if you are concerned about the welfare of a child and includes flow diagrams which describe this process. How to make a referral is also covered in the Safeguarding Children workshop. Participants are given the opportunity to discuss how this feels and how best they can prepare themselves to deal with such a situation. For more information on this workshop contact your County Welfare Officer.