Risk Assessment

Content:

  1. Vehicles – entry and exit
  2. Crowd Control
  3. Medical Provision
  4. Matches and the competition
  5. 3rd Party Companies working at the tournament
  6. Food Preparation
  7. Changing Facilities Toilets
  8. Lost Child Procedure (See separate procedure)
  9. Major Incident

 

VEHICLES – entry and exit

HAZARD CONTROLS MEASURES IN PLACE RISK FACTOR FURTHER CONTROL MEASURES
 

Vehicles arriving on site

Tournament signs in position along the length of entry route – Lenton Lane High /Medium
Car park entrance manned by staff in safety jackets. All staff in radio/mobile contact
Car Parking Car parking clearly signed with grass markings.

Experienced car parking staff used to park cars.

High/ Medium Car parking clearly shown on the event programme.

 

Parking fees and instruction shown in FAQ’s on website

Coach parking Separate area for coach parking Medium Coach drivers spoken to before parking
Vehicles leaving the site Clearly marked routes in and out of the parking area.

 

Separate exit route for cars clearly marked

Medium

 

Crowd Control.

HAZARD CONTROLS MEASURES IN PLACE RISK FACTOR FURTHER CONTROL MEASURES
Opening Ceremony Crowd control barriers in place along pathway Low
Announcements over the PA system advising on safety and tournament info
Information signage around the venue
Crowds moving towards pitches after opening ceremony Pitches signed

Staff on site advising where to go

Low PA announcements

Venue plan in programme

Use of event shelters and gazeboes at the venue Event shelters owned by AEM Ltd all have erection instructions from the manufacturers Medium/Low Experienced staff supervise temp staff whilst setting up
Teams advised where to erect shelters/gazeboes.
Disabled Parking Areas and access to them Vehicles strictly limited to authorised vehicles only.

Drivers advised of 10mph speed limit on track leading to parking areas.

Medium
Wheelchair Access Route Access routes to the pavilions for food and toilets are kept clear, especially access ramps Medium
BBQ’s Clearly stated in the programme and at the opening ceremony that no BBQ’s are allowed at the venue Mediu,

 

Medical provision

HAZARD CONTROLS MEASURES IN PLACE RISK FACTOR FURTHER CONTROL MEASURES
Injury or illness to anyone attending the tournament Professional First Aiders are employed and are in attendance. High First aid points are announced to everyone over the PA during the opening ceremony.

 

 

 

Staff with first aid training can be used as back up

First Aid areas are signed by flags
 

First aid cover discussed with First Aid company in tournament planning

First Aiders equipped with radios/mobiles to communicate
First Aid Company has appropriate equipment and recording

 

Matches and the competition

HAZARD CONTROLS MEASURES IN PLACE RISK FACTOR FURTHER CONTROL MEASURES
Goalposts Goalposts on pitch should be checked by referee before each match. Medium/high Ensure the venue follow FA guidelines. Goals checked by referees prior to the start of each match
Danger of collapsing Portable goals must be anchored to ground, when in use, in accordance with FA and British Standards Institute advice:
Injuries from metal hooks used to secure goal nets Metal cup hooks are not to be used on permanent or portable goals, plastic ones should be used instead.
Weather extremes Groundsman or tournament organisers can call the games off in extreme weather conditions Low/medium
General state of the pitch Referees regularly check state of pitch Medium/high Venue Groundsmen and Event organisers to check state of ground before the event begins and during the day
uneven ground Referee checks pitch before game.
presence of holes
presence of foreign objects
Balls Balls pumped to appropriate pressure. Low
too hard Referee checks this.
damaged (peeling leather)
Footwear Referees checks footwear for sharp studs before matches Low Clubs are responsible for making sure their players wear footwear appropriate for the surface they are playing on, and to check their studs regularly.
inappropriate footwear for conditions (danger of slipping/risk of injury) sharp studs
Jewellery All jewellery has to be removed or taped up before a match. Referee checks this. low Each player to be responsible for removing their own jewellery before matches
Conduct of players We play to FA rules, including the Respect Agenda. The referee can caution or send off players or officials in breach of these rules and report any transgression by spectators. medium Coaches and managers are reminded during the pre-tournament managers meeting.
dangerous play/physical violence
Physical injuries from normal play Players should warm up and cool down properly before matches. medium
Professional First Aiders are employed and are in attendance. All coaches to have a relevant and up to date first aid qualification.
Players with injuries or medical complaints should let these be known to their manager. Basic insurance cover should be provided by the competing clubs.

 

Tournament has full public liability insurance

Players must wear shin pads.
Dehydration/Exhaustion Water bottles are provided by club coaches medium Players can bring their own drinks or buy them on the day. Drinking water taps are available at changing rooms

 

3rd Party Companies working at the tournament

HAZARD CONTROLS MEASURES IN PLACE RISK FACTOR FURTHER CONTROL MEASURES
Food, drink Any person using equipment to prepare hot food must be competent to carry out the task and ensure that they are fully aware of all instructions to use and clean the equipment.  

 

 

 

 

 

Only competent persons are allowed to take responsibility for preparing hot or cold food.

Food Preparation All surfaces used for preparing food must be kept in a clean state, and properly washed down both before and after the preparation of the food. Any food must be kept in appropriate packaging, and stored in accordance Medium
Drinking Water Drinking water provided in the two pavilions clearly signed Low
Catering company hygiene Catering providers have relevant procedures and practices in place. These are documented along with their risk assessment and copies of relevant insurance cover Medium
Amusement and attractions 3rd party providers have relevant procedures and practices in place. These are documented along with their risk assessment and copies of relevant insurance cover
Alcohol No alcohol is served at the venue Low

 

Food Preparation

HAZARD CONTROLS MEASURES IN PLACE RISK FACTOR FURTHER CONTROL MEASURES
Food, drink Any person using equipment to prepare hot food must be competent to carry out the task and ensure that they are fully aware of all instructions to use and clean the equipment.  

 

 

 

 

 

Only competent persons are allowed to take responsibility for preparing hot or cold food.

Food Preparation All surfaces used for preparing food must be kept in a clean state, and properly washed down both before and after the preparation of the food. Any food must be kept in appropriate packaging, and stored in accordance Medium

 

Changing Facilities and Toilets

HAZARD CONTROLS MEASURES IN PLACE RISK FACTOR FURTHER CONTROL MEASURES
Changing Rooms All changing rooms clearly marked. Staff check changing rooms on a regular basis Low  

 

 

 

 

 

Toilets Maintenance and cleaning arrangements in place Low

 

Lost Child Procedure (See separate procedure)

Major Incident ( See separate procedure)

AEM Ltd  – Updated April 2020